A family reunion is a wonderful opportunity to bring together your extended family from near and far. With some thoughtful planning and organisation, you can create a memorable event that allows everyone to celebrate your family ties in comfort and style. Here are some tips for planning the ideal family reunion that will have everyone looking forward to the next gathering.
Choose the Right Location
One of the first decisions you’ll need to make is choosing an appropriate venue that can comfortably accommodate your group. Consider booking a large holiday rental home or cottage that has lots of bedrooms, multiple bathrooms, and plenty of common areas for gathering, playing games, and dining together. A large holiday home, Yorkshire with hot tub and other amenities would be ideal. Check that the location is conveniently accessible for most guests.
Send Save-the-Date Notices
Once you’ve selected a date for the reunion, send save-the-date notices to all potential attendees at least 6 months in advance. This gives everyone time to make travel arrangements and block out their schedules. Include key details like the location, dates, and suggested local accommodation options. Ask people to RSVP with a head count of who is planning to come.
Book Activities and Entertainment
Brainstorm fun activities that will appeal to all ages and interests. For kids and teens, consider setting up games or organising a talent show. For adults, you can plan lawn games, trivia, or karaoke. See if there are interesting local attractions or tours you can book as a group. Having scheduled activities makes the time more memorable.
Plan the Menu
Food always brings people together. Pull together some crowd-pleasing recipes and make task assignments for dishes people can contribute. Make sure to include options for any dietary needs. Having some meals catered is a great way to give the hosts a break from cooking. You can do a welcome dinner or farewell brunch. Stock up on snacks, drinks and desserts.
Create a Reunion Website
Set up a reunion website or Facebook group to coordinate everything in one place. This allows you to share details about travel, lodging, activities, and more. Visitors can RSVP, sign up to bring food, and post questions. Share photos from the event afterwards to memorialise all the fun you had.
Send Formal Invitations
About 2-3 months before the reunion, mail out formal invitations with all the key information finalised. Include accommodation suggestions and travel directions. Create an Evite or online invitation as well for convenience. Start a packing list on the reunion website so people remember to bring supplies, games, or anything else to contribute.
Plan Group Transportation
Figure out an airport shuttle schedule or shared carpooling plans to transport guests from airports, train stations, or bus depots if needed. This ensures everyone can get to the venue conveniently without the stress of renting cars. Have clear arrival instructions available on your website.
Delegate Responsibilities
Get family volunteers to help with tasks like making welcome bags, planning games and activities, managing the sign-up sheets for food, and taking photos during the event. Share the duties so it’s not all on your shoulders. Take time to enjoy the fruits of your planning labour.
With these tips in mind, you’ll be prepared to host an organised, engaging reunion your family will talk about for years to come. The time invested in thoughtful planning will pay off with wonderful shared memories you’ll all cherish.
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